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At Contact Media, we specialise in providing efficient, eco-friendly on-site badge printing solutions that elevate the attendee experience. Recently, we supported a large conference at Koelnmesse in Cologne, where over 3,000 attendees gathered for a 3-day event. Our goal was? To deliver smooth, fast, and fully customisable badge printing services that kept registration lines moving and ensured a seamless process for both attendees and organisers. 

Full-Colour Badge Printing and On-Site Customisation 

For this large-scale event, full-color badge printing was a must to create visually appealing and personalised badges. Each attendee’s badge was instantly printed with full name, title, company, and custom event branding, providing a professional and polished look. 

One of the standout features of this event was the number of last-minute changes (required by the client)—new people were added, details were seamlessly updated, and our on-site badge printing solution means that attendee badges were generated instantly. This flexibility made it easy for the event organisers to accommodate new attendees or updated information without any delays. 

On-Site Registration for Easy Access 

We set up an efficient on-site registration system where attendees who hadn’t pre-registered were able to register on-site and have their badges printed immediately. This helped avoid long queues and allowed people to quickly enter the event. Our real-time data integration meant no lag between registration and badge creation. 

QR Code Check-in 

To streamline the process further, QR codes were sent out to attendees prior to the event. This allowed for quick check-ins: attendees simply scanned their QR code, and their badges were printed instantly. Once attached to a lanyard, these badges served as the attendees’ credentials throughout the event, giving them immediate access to all areas without any hassle. 

This system drastically reduced the need for staff handling, minimised wait times, and made registration virtually queue-free. Attendees scanned their codes, grabbed their badges, and were off to enjoy the event—all within seconds. 

Why Choose Contact Media for On-Site Badge Printing? 

Fast, Queue-Free Registration: Our on-site badge printing process is optimised to minimise queues, even for large events like this one at Koelnmesse. With instant badge printing and smooth registration, attendees can get in quickly and effortlessly. 

Real-Time Updates & Flexibility: Whether adding new attendees or updating details, our system can handle changes on the fly. No delays, no reprints—just seamless badge creation. 

Professional, Customisable Badges: Our full-colour printing delivers high-quality badges tailored to your event’s branding. Your attendees will leave with a professional, personalised badge that enhances the overall event experience. 

QR Code Integration: The QR code system allowed us to send personalised codes to attendees before the event, cutting registration times down to mere seconds. 

Case Study in Efficiency 

This event at Koelnmesse, Cologne proved how powerful on-site badge printing can be for large-scale events. With 3,000 attendees, three full days of networking, and constant changes to the guest list, our system provided a level of efficiency and professionalism that exceeded client expectations. 

How do we know the job went well? The client has already booked in with us for the same event next August!  

No matter the size of your event, Contact Media is equipped to deliver fast, flexible, and sustainable badge printing solutions to make your next event a success. Whether you’re hosting a corporate conference or a large trade show, we can tailor our services to meet your needs. 

If you’re looking for a seamless, eco-friendly on-site badge printing experience for your next event, get in touch with us today. We’re here to help you make event registration effortless, efficient, and enjoyable for all your attendees.